Web 2.0 Task Management Comparison
8 October 2008 4 Comments
I was suddenly contacted on Twitter by Olga Shtaub of Take2Gather (T2G) with suggestion I look at their online task management. As it happens just three weeks prior to that I had switched from Outlook tasks to the Aussie Remember the Milk (RTM) task management site. I decided to compare the two free versions of these web tools for keeping track of my own personal tasks.
As it turned out Task2Gather has only a very small subset of features compared to RTM so that any attempt at comparison is unfair from the word go. For a start I could find no comprehensive help information that RTM provides in T2G. Skelton help tips appear in T2G behind various panels in the user interface. My favourite feature of RTM, the single key shortcuts, are totally absent in the T2G ui which by its heritage seems to be aimed at mobile phones that just happens to appear in a web page. This shows in the cool movement of the T2G gear logo when screen update is in progress.
The only major point of difference of T2G is its task hierarchy model that in tree view gives a visual view of interrelated tasks. However for a single user a tree is somewhat of an overkill as is T2G’s shared user group task model. RTM offers multiple task lists and tags which allow individual tasks to be assigned to several categories reflecting real-life situations. Both systems offer a task commenting/notes facility.
Integration with calendar apps that support iCalendar is common to both systems. After that T2G is left far behind by RTM features:
- comprehensive getting started guide and FAQ help pages
- extensive key shortcuts
- time zone and date/time customisation
- locations, reminders, email integration
- syndication feeds and public lists
- smart task lists for overdue tasks, tasks due of various time periods
- a wide range of other web service integration, API, mobile phone apps, offline access and more
T2G still has a very long way to go and will probably stand a better chance of success by sticking with mobile phone versions. It is RTM for me for the foreseeable future.